I catch myself singing the lyrics to Jay-Z’s classic song, “99 Problems” with a slight alteration: “I’ve got 99 problems, but meetings ain’t one.”

While I sing this song to lighten my mood, I’m well aware of the effects meeting have on my energy levels and health.  Meetings take an enormous amount of energy—shifting from a quick conversation about Sunday’s bulletin to meeting with a grieving family who needs to plan their family member’s funeral, back to writing a sermon for Sunday before prepping for tomorrow’s Bible study is a challenge we all face. 

The challenge is balancing those four in a healthy way.  Below are four realities of being a minister that force us to consider how our physical, spiritual, emotional and mental energy is zapped and/or lifted because of meetings and how we might best live into our call. 

1. Meetings are a part of church life

We have to acknowledge this reality.  They are how business gets done, decisions made and events planned; and there are a lot of them.  I say this to squelch any desires to end meetings as we know them.  The church is different than a business and we need to meet to make decisions because so many people are involved.  People need to talk things out and share their opinions and we all need to consider the ramifications of our decisions. 

In addition, the work we do at the church is Holy and that doesn’t simply happen—it takes prayer, discernment, and courage because the decisions we make affect God’s people (and they have opinions!).  So don’t try to get rid of meetings. 

Instead, manage when they are and how they’re conducted.  We can’t control whether or not there are meetings, but we can control the timing and topics.  Stay on task, have an agenda and begin and end on time. (Here’s a great, short article on best meeting practices.) 

2. Be Honest

Because meetings are a part of church life they will take energy to plan the timing and the contents of each meeting.  This is when we have to be honest with ourselves and then with others.  God didn’t intend for us to live life to the extremes by running from one place to the other with a stop at the fast-food joint in between.

Be honest with yourself and listen to your body.  Are you especially tired after a meeting or a day of meetings?  What about that meeting (or day) was draining?  Take notes on how particular meetings affect you.  I now know that after meeting with a family who is planning a funeral service I need to take time to write down my thoughts immediately.  I’ve canceled meetings or appointments because the work of crafting a homily for the Witness to the Resurrection service takes precedence over other work.  I’m also freshest right after those meetings and can get my thoughts out to edit later. 

Where I’m growing is in my ability, to be honest with others about what I need to do in order to be faithful to my call.  There are times when I simply don’t have the energy or clarity to be a full participant in a meeting.  I’ve learned how to become the ministerial version of a baseball manager who can walk to the mound tapping my arm as I seek a reliever.  I can’t always pitch a whole game!

3. Use Your Elders and Staff

Delegate, delegate, delegate.  The three hardest words for pastors to utter.  It is easier to just do it ourselves, we say too often; it will get done that way and it won’t cause any controversy.  Plus you are the paid staff and most everyone else is a volunteer.  Stop

We believe in the Priesthood of All Believers (yes, I capitalized that for emphasis!) so live it out too.  I need to hear this as much as others.  People in our churches are way more competent than we give them credit.  In their jobs and lives, they are managers, teachers, doctors, lawyers and a whole host of other professions who know how to lead a meeting, run a committee and lead the church.  More often than not, they just need to be asked and given permission to lead. 

There are some committees at my church that function without much assistance from me.  I meet with the committee chairs and make sure we are on the same page, but I don’t often attend their meetings.  That’s when the Elders and Committee Chairs get to shine and do the Holy work of the church.

4. Live the Liturgical Calendar

There’s a reason we have seasons—both outside and inside the church.  We need time to rest, to be contemplative, to be active and growing and time to be penitent.  The liturgical calendar offers a seasonal understanding of life—so live it.  Advent and Lent are busy times in the church, but summer is often a little slower.  Don’t meet during Advent or Lent as a spiritual practice.  Look at your yearly calendar (both personal and church-wide) and plan your meetings in advance so you have time to prepare.  Then be honest with yourself and others when people ask for a meeting.  Is this a good time this week or could it wait until next?

Build in seasons of dormancy when you can do what all pastors should do: USE YOUR VACATION.  Don’t be that pastor.  Use your vacation and go recharge.  The work we do is demanding on a physical, mental, spiritual and emotional level.  We are dealing with heavy (both figuratively and literally) stuff that takes time to process and decompress.  We have to acknowledge that it is hard to plan a funeral service, lead that funeral service on a Thursday and then officiate a wedding two days later.  Those are drastically different experiences and simply moving from one to the next without much thought or taking time to decompress is unhealthy and—in my humble opinion—unfaithful. 

We aren’t called simply to fulfill tasks on a calendar or an agenda; we also aren’t called to be a “one-person-show.”  We are called to fulfill a Holy endeavor that will drain and supply our energy each day, if not each hour.  We are called to participate in the Holy work God is doing in and through us and those around us.  

Other tips:

  1. For those on the Board of Pensions plan, use your free mental health visits—talking to a trained professional is vital to our health.
  2. Read your Presbytery’s manual on vacation and time off—they often write great lines like, “Pastors should plan vacations that last at least a week so they can rest and be renewed.”  Those resources are great when talking with your Personnel Committee and/or Session. 
  3. Leave work early more often than you think you should.  Getting out of the office, breathing fresh air and spending time with family and friends is healthy. 
  4. Schedule your own meetings with God, reading and/or napping (yes, I really do want to be a kindergartener again!)  It is known that Rev. Eugene Peterson used to schedule time with Dostoevsky and that made him honor the fact that he was renewed through reading. Go add a “meeting” right now! 

We just had a great chat with Lee Hinson-Hasty!

Lee is the Senior Director of the Theological Education Funds Development for the Presbyterian Foundation and a lot of us probably remember him from his days at PMA as the coordinator for Theological Education & Seminary Relations. Needless to say, Lee knows what he talking about.

Lee shares with us a little more about what he shared at a NEXT Church 2017 gathering a while back and shows us some updated information about an impending clergy shortage. He bluntly asks the question: “Will there be enough pastors to serve Christ’s future church?”

He shares stat-after-stat presenting a stark reality that we are only beginning to fully realize, but then he also gives us some hope and suggests some ways that we could help.

We had a problem showing the Powerpoint slides during the video, so you may want to scroll through the Powerpoint before watching.

Below is the PDF version of his Power Point, the Presbyterian Outlook article that first introduced us to a lot of his concepts, and a link to Lee’s website at the Presbyterian Foundation for even more info as well as other ways to follow-up.

pastoral pipeline PRES OUTLOOK

slides from Lee Hinson-Hasty

This is a list of 8 children’s books that I thought you might enjoy in your library.  I have stayed away from the standards like “The Giving Tree” and “Where the Wild Things Are.”  I have also avoided all Sandra Boynton and Dr. Seuss.  I wanted to make a list of high-quality children’s books in which you might not have heard of most (or any) of them.

These are the criteria that I used in selecting them.

  • FIRST, we have a copy in our family library.  I did not want to recommend anything that we did not have or read at least 37 times in the course of raising two girls.
  • SECOND, I have used all of these books in some form of ministry: youth ministry mission trips, children’s after school programs, church preschool chapel, sermon illustrations, etc.
  • THIRD, they are excellent books!!  They are well worth checking out and having as resources for that time when you want it or need it.

So here is my list.  Please feel free to add more in the comments section below.  The more additions we get, the more useful this list becomes.  I am always looking for a another great one to add to our collection!

Hope for the Flowers – Trina Paulus

This book is the longest one of this list, but well worth the investment of time! It is about two caterpillars caught up in the caterpillar life of building towers by climbing on top of each other all day, every day. One caterpillar begins to question if climbing on top of each other and pushing each other down is really what life is supposed to be all about. Great story with beautiful, retro artwork on each page.

The Day When God Made Church – Rebekah McLeod Hutto

This is perhaps the newest book on this list. It is a poetic retelling of the Pentecost story. It starts with the disciples “waiting” and moves us all into the “new” that God is doing even now. Very well done. The artwork pops – as does the Spirit. Plus, bonus points, the author is a PC(USA) pastor!!

Psalms: For Young Children – Marie-Helene Delval

These succinct paraphrases of the psalms are simple, but deep. They are presented in a way that kids can understand them and it begins to expose them to all the range of human emotions that can be found in the book of psalms: joy, pain, love, fear, etc. Each paraphrase also contains some unique artwork on the next page illustrating it to help kids grasp it in perhaps a different way.

A Frog Thing – Eric Drachman

It begins: “Frank wanted to fly.  But he was a frog.  And frogs can’t fly.”  The entire story is not only about believing in yourself, overcoming the haters of this world, and encountering obstacles – it is about using your imagination and all your might to dream big!

Signs of God’s Love – Jeanne Fogle

This is, by far, the best children’s book on the sacraments that I have ever seen! It helps clarify, define, and illumine what the two sacraments are. It also gives easy to grasp examples of how we can understand the meaning behind both baptism and communion. And the artwork is very 70s-tastic!!

Let There Be Light – Jane Breskin Zalbren

Zalbren actually did not write this. She collected and edited it. It contains short one-line prayers from Eastern Eskimos as well as Native Americans. It quotes from the Bible, the Koran, and even the Dali Lama. Many people are represented in here and it gets the point across that there are many people out there (even those who think about it differently than you) that also want to see a better world!

The Quiltmaker’s Gift – Jeff Brumbeau

The best quiltmaker in the world is approached by the most powerful king in the world. He demands a quilt. She tell him it doesn’t work like that. Then the journey begins. The beauty and the warmth of the story matches what I would imagine the beauty the warmth of those quilts. Worth it!

The Dreamer – Cynthia Rylant

This is an oldie, but a goodie! It tells the story of that great Artist who created a whole world through art, include little artists made in the Artist’s own image. I imagine this is probably the most familiar book to most people on this list. But for those who have not read this, please add it to your library.